# Approval workflows

> Send terms for external review with shareable approval links.

**Category:** Collaboration | **Tab:** features

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Approval workflows let you send terms for review to stakeholders — legal teams, brand managers, regional experts — without requiring them to have a Black Ice account.

## How it works

1. **Select terms** — Choose one or more terms that need review
2. **Create a request** — Add the reviewer's email, an optional message, and any supporting images
3. **Share the link** — The reviewer receives a unique, time-limited link
4. **Review inline** — The reviewer sees a guided presentation of each term and can approve or reject with comments
5. **Track decisions** — All decisions are recorded with timestamps in the approval history

## Creating an approval request

From any concept's detail view:

1. Click **Send for Approval**
2. Select the terms to include
3. Enter the reviewer's email address
4. Add an optional message explaining context
5. Optionally attach images (mockups, screenshots, brand guidelines)
6. Click **Send**

## The reviewer experience

Reviewers don't need an account. They click the link and see a step-by-step presentation:

1. **Welcome slide** — Context about what they're reviewing
2. **Identity verification** — Name, email, and role (if required by your settings)
3. **Concept overview** — The concept being reviewed with its description and class
4. **Term details** — Each term with preferred translation, variants, and context
5. **Visual context** — Any attached images
6. **Related concepts** — Semantic relationships for additional context
7. **Decision form** — Approve or reject each term with optional comments

## Approval settings

Configure approval behavior in **Settings → Permissions**:

| Setting | Description |
|---------|-------------|
| **Require approver identity** | Reviewers must provide name, email, and role |
| **Require role match** | Only specified roles can approve |
| **Allowed approver roles** | Which roles are permitted to review |
| **Default link expiry** | How long approval links remain valid (default: 30 days) |
| **Hide internal notes** | Don't show term notes to external reviewers |
| **Hide market availability** | Don't show market constraints to reviewers |
| **Hide variant lists** | Don't show allowed/forbidden variants to reviewers |

## Approval history

Navigate to **Approval History** to see all past and pending requests, including who reviewed what, when, and their comments.